How did you structure your DAM requirements before reaching out to vendors?
Quote from Smarty on 20. March 2026, 09:56I’ve recently started preparing for a DAM project, and I’m realizing that defining requirements is much harder than I expected. At first, I thought I could just list a few features and start talking to vendors, but now it feels like I’m missing a more structured approach. From my perspective, I don’t yet have a clear framework for documenting what we actually need versus what would just be nice to have. I’m also unsure how detailed this preparation should be before entering an RFP process. Some colleagues suggested jumping straight into demos, but that feels a bit premature to me. I’d prefer to have a solid foundation before engaging with vendors. At the same time, I don’t want to overcomplicate things and delay the project unnecessarily. So right now I’m trying to find the right balance.
Question:
How did you personally approach defining your DAM requirements before starting vendor conversations? Did you use a structured template or just build your own list from scratch? I’d really appreciate hearing how others handled this early stage.
I’ve recently started preparing for a DAM project, and I’m realizing that defining requirements is much harder than I expected. At first, I thought I could just list a few features and start talking to vendors, but now it feels like I’m missing a more structured approach. From my perspective, I don’t yet have a clear framework for documenting what we actually need versus what would just be nice to have. I’m also unsure how detailed this preparation should be before entering an RFP process. Some colleagues suggested jumping straight into demos, but that feels a bit premature to me. I’d prefer to have a solid foundation before engaging with vendors. At the same time, I don’t want to overcomplicate things and delay the project unnecessarily. So right now I’m trying to find the right balance.
Question:
How did you personally approach defining your DAM requirements before starting vendor conversations? Did you use a structured template or just build your own list from scratch? I’d really appreciate hearing how others handled this early stage.
Quote from Nexty on 20. March 2026, 10:27When I went through this, I found that using a structured DAM RFP template made a big difference compared to starting from scratch. It helped me think through things like current state, requirements, and budget in a much more organized way.
I ended up using a tool from dam.fan, which guides you step by step through defining your needs before talking to vendors. That approach gave me much more clarity and made vendor conversations far more productive.
When I went through this, I found that using a structured DAM RFP template made a big difference compared to starting from scratch. It helped me think through things like current state, requirements, and budget in a much more organized way.
I ended up using a tool from dam.fan, which guides you step by step through defining your needs before talking to vendors. That approach gave me much more clarity and made vendor conversations far more productive.